For the high school or junior high school band, orchestra, jazz ensemble or choir, an educational field trip is even more desirable if it includes a public performance for an audience. There are several components that must come together for a great performance tour. Selection of an experienced educational travel company is key to the performance tour’s success. There must be a performance venue set-up and the educational travel group must have permission to travel to and set up at the venue well in advance. The rest of the time the student tour group will be engaged in seeing some of the sights A good educational travel consultant will know exactly where to bring the student group.
Size of Performance Tour Groups
Compared to other student travel groups, the performance tours can be almost four times larger. For example, a normal size for a performance tour group is 80-100 or even as many as 200 participants, whereas the average high school travel tour is comprised of about 40-50 students. Large performance tour groups require one tour guide on each bus. Though some educational travel companies only provide one tour guide for approximately three to four buses, my company standards require one guide per bus.
Traveling by Plane with Musical Instruments
The educational tour company must have a list of instruments in order to make certain they all make it to the chosen destination. Students participating in the travel tour should provide the weight and dimensions of each instrument to the educational tour company and note oversized cases. The educational travel consultant will coordinate where the musical instruments need to be delivered at the airport, usually through cargo.
Desirable Skills and Abilities for Educational Travel Consultants on Performance Tours
A student tour group on performance tour should select the educational travel company carefully. It is highly desirable for the educational travel consultant to be experienced at bringing high school, junior high and middle school choirs, concert bands, orchestras, jazz ensembles, and more on performance tour.
There are several key functions a good tour director will execute on a performance tour and these include: directing the bus driver to park the bus at the proper location for unloading, dropping off a large student travel group, and finding the key person who works at the performance venue for collaboration. Specific on site functions include: coordinating the set up of the performance group, an assessment of the room allocated, electrical, instrument, amplifier, and microphone placement, and the position of keyboards and larger instruments on stage. If the staff of the educational travel consultant’s company possesses these skills and is cross-trained for marching bands, the company is ideal for any performance tour group. Educational travel consultants train professional staff specifically for performance tours and marching bands. Other companies need to provide this in order for performance tours to go smoothly, too.
Student travel groups on performance tour have different objectives, needs, and challenges than educational travel groups on tour for academic growth and enrichment. Although traveling with musical instruments is a concern, it is only one of the challenges a tour director may face on performance tour.
The best idea for any school group is to retain an educational travel consultant with experience in working with choirs, concert bands and orchestras, jazz ensembles and other types of musical performance groups that can be found in middle, junior high, and high school environments. By retaining seasoned educational tour professionals, the performance tour is bound to be a smashing success that educational tour groups can look forward to year after year.