Tag Archives: educational field trips

Hotel Security On Class Trips

Class trips to destinations such as Washington D.C., New York City, Orlando and other desirable cities are the perfect opportunity for young people to learn and have fun with their peers, teachers and parents. For many parents sending their children on class trips, educational travel can also create anxiety over the unknown. Educational travel companies need to take steps to minimize parents’ worries by implementing measures that make them feel secure in putting their trust in others. There are methods to ensure students’ safety.

I have been the owner of an educational tour company for over 25 years and I have had an opportunity to listen to parents’ concerns firsthand. I am also the father of several children myself, so it’s easy for me to empathize. Without proper oversight and planning, one of the main places where problems can occur on student trips is at the hotel. For this reason, Educational Travel Consultants has a standing policy and procedure to guarantee student security while staying at hotels.

I will outline several effective strategies for ensuring security on class trips while student groups are staying at hotels. If these measures are taken, there is less cause for concern.

Let’s face it, there is always a possibility something may happen while student groups are on tour. This is why Educational Travel Consultants carries an insurance policy on all student trips. In addition to insurance, I feel strongly that implementing hotel security measures is another way to make certain that students are supervised at all times. Students do not need to be tempted to leave the hotel where they are staying for points unknown, in urban areas that are unfamiliar to them.

Hotel Security Measures for Student Travel Groups

1. The choice of hotel is essential for security on class trips. My company only books student groups at hotels with enclosed hallways. It is easier to monitor students’ behavior and make certain they are not tempted to leave the premises in hotels with interior corridors.

2. Students need to have a curfew. An 11 p.m. curfew is standard on trips. If the group for some reason arrives at a hotel after 11 p.m. (which is rare) the curfew begins 30 minutes after arrival.

3. Though it adds an extra expense, a security guard can patrol the hotel hallways after curfew until morning. My company policy is to guarantee a guard on all student trips.

4. Security guards also tape student rooms at curfew. The teacher in charge may take disciplinary action if the tape is ripped or removed.

5. When curfew is imposed at 11 p.m. this means that students must turn televisions and music down, and be quiet. Noise and loud talking may disturb other guests and is not permitted. A teacher may request that lights go out at curfew and that no talking is permitted. In any case, if a student’s inappropriate behavior warrants it, this may mean expulsion from the trip, which will also have implications once the student is returned to school and home.

6. Security guards must have clear parameters to work within. When the guard arrives for duty at 11 p.m. he or she is instructed on any last minute room switches and briefed on seeking teachers and chaperones out. Security guards are not permitted to enter student rooms for any purpose. However, they are required to keep a log of all occurrences throughout the evening. The guard will not wake group leaders for minor disruptions – only if an emergency or problem which requires their input occurs.

If these security measures are taken on class trips, I find that problems can be eliminated before they even begin. Young people need to have clearly defined rules. Similar to the classroom, inappropriate behavior on class trips has serious consequences.

The majority of student groups I have worked with over the years have easily observed these rules and cooperated with teachers, chaperons, tour guides, and security guards. If everyone on the trip observes the guidelines set forth, then the entire group has peace of mind and a good night’s sleep so that they can fully enjoy the tours and attractions on the following day. To inquire about a class trip, just email info@educationaltravelconsultants.com or Request a Quote for your student trip.